Commercial Officer

Job Overview: We are seeking a highly motivated and experienced professional to join our team as a Commercial Officer. The successful candidate will play a crucial role in following up with team site acceptance, making timely invoicing to customers, and ensuring prompt payments by building relationships with customers and maintaining strong follow-up to ensure a healthy cash inflow monthly.

Responsibilities:-

Quotation & Invoicing:

·         Prepare and submit quotations to all customers based on agreed price lists and follow up for purchase orders.

·         Generate material invoices upon delivery.

·         Issue service sector invoices to customers upon site acceptance.

·         Prepare work orders based on agreed terms with the customer.

·         Coordinate with the team to ensure timely site acceptance for invoicing purposes.

Invoicing on Portals: -

·         Use the STC customer portal to generate invoices in accordance with the site completion checklist.

·         Utilize the Huawei customer portal to generate invoices following the site completion checklist.

·         Employ the I.H.S customer portal to create invoices based on the site completion checklist.

Payment Follow-up:

·         Regularly follow up with customers to ensure timely payments as per agreed payment terms.

·         Conduct visits and meetings to anticipate any delays and resolve payment issues proactively.

Internal Communication and Reporting:

1.       Participate in weekly internal meetings with department heads and management to provide updates on invoicing, receivables, work orders, and recovery plans.

2.       Maintain records and track work completed for all clients

3.       Follow up on receiving additional documents required for completed work as per contract terms for all clients.

4.       Invoice work orders or quotations promptly to for timely recovery of funds.

Database Management:

·         Maintain and update databases including:-

o   Quotation Master Details for current and past years.

o   Work Order Master Details for current and past years.

o   Invoice Master Details including receivables aging and payment status for each customer, as well as a summary of company-wide invoicing, receipts, and receivables.

o   Ensure cross-referencing of databases to facilitate easy tracking and management information retrieval.

Odoo ERP Implementation:

·         To work Odoo ERP Sales module to for commercial processes as per the procedure.