Commercial Officer

Quotation & Invoicing:

• Prepare and submit quotations to all customers based on agreed price lists and follow up for purchase orders.
• Generate material invoices upon delivery.
•  Issue service sector invoices to customers upon site acceptance.
• Prepare work orders based on agreed terms with the customer.
• Coordinate with the team to ensure timely site acceptance for invoicing purposes.

Invoicing on Portals: -

• Use the STC customer portal to generate invoices in accordance with the site completion checklist.
• Utilize the Huawei customer portal to generate invoices following the site completion checklist.
• Employ the I.H.S customer portal to create invoices based on the site completion checklist.

Payment Follow-up:

• Regularly follow up with customers to ensure timely payments as per agreed payment terms.
• Conduct visits and meetings to anticipate any delays and resolve payment issues proactively.

Internal Communication and Reporting:

• Participate in weekly internal meetings with department heads and management to provide updates on invoicing, receivables, work orders, and recovery plans.
•  Maintain records and track work completed for all clients
• Follow up on receiving additional documents required for completed work as per contract terms for all clients.
• Invoice work orders or quotations promptly to for timely recovery of funds.
• Database Management:
• Maintain and update databases including:-
• Quotation Master Details for current and past years.
• Work Order Master Details for current and past years.
• Invoice Master Details including receivables aging and payment status for each customer, as well as a summary of company-wide invoicing, receipts, and receivables.
• Ensure cross-referencing of databases to facilitate easy tracking and management information retrieval.

• To work Odoo ERP Sales module to for commercial processes as per the procedure.
• Proven experience in a similar commercial role, preferably in the telecommunications industry.
  
• Bachelor's degree in Business Administration, Finance, or related field.
• Proven experience in a similar commercial role, preferably in the telecommunications industry.
• Strong organizational skills with attention to detail.
• Excellent communication and interpersonal skills.